Table of Contents
Similar forms
The Indiana M203 form is similar to the Federal Motor Carrier Safety Administration (FMCSA) Form 2290, which is used for heavy vehicle use tax. Like the M203, the FMCSA Form 2290 requires detailed information about the transporting company, including its name, address, and identification numbers. Both forms serve to regulate the movement of heavy vehicles and ensure compliance with state and federal laws. The FMCSA form also includes provisions for penalties and fees, similar to the indemnity clauses found in the M203, emphasizing the importance of maintaining proper documentation and adhering to regulations.
Another document that shares similarities with the Indiana M203 form is the Commercial Driver’s License (CDL) application. This application requires drivers to provide personal information, including their address, Social Security number, and driving history. Both documents aim to ensure that individuals and companies involved in transportation meet specific legal standards. The CDL application also necessitates proof of insurance and compliance with safety regulations, paralleling the insurance requirements outlined in the M203 form.
The Uniform Commercial Code (UCC) Financing Statement is another document that resembles the M203 in its purpose of securing interests in personal property. While the M203 focuses on transportation permits, the UCC Financing Statement is used to establish a legal claim against a debtor’s assets. Both documents require detailed information about the parties involved and must be filed with the appropriate government agency. They also serve to protect the interests of the parties by providing a formal record of agreements and obligations.
For those looking to formalize their transactions, using a well-structured Missouri bill of sale document is essential. This legal form not only details the transfer of ownership but also serves as a critical receipt for the purchase. To create your own document, check out the comprehensive guide on how to complete a Missouri Bill of Sale.
Additionally, the Certificate of Insurance (COI) is comparable to the M203 form due to its emphasis on proof of insurance coverage. The COI provides evidence that a company has the necessary insurance to operate legally, just as the M203 mandates valid insurance coverage for vehicles involved in transporting oversized or overweight loads. Both documents are crucial for compliance and can be requested by regulatory agencies to ensure that companies are operating within the law.
Lastly, the Bill of Lading (BOL) is similar to the Indiana M203 form in that it serves as a contract between the shipper and the carrier. The BOL outlines the specifics of the shipment, including the type of goods being transported and the terms of delivery. Like the M203, it requires accurate information and signatures from both parties to be valid. Both documents are essential for the legal transport of goods and help protect the rights of all parties involved in the transportation process.
FAQ
What is the Indiana M203 form?
The Indiana M203 form is an application for oversized and overweight transport permits. It is a legal agreement between the transporting company and the Indiana Department of Revenue, outlining the responsibilities and requirements for transporting oversized or overweight vehicles within the state.
Who needs to fill out the Indiana M203 form?
Any transporting company that intends to move oversized or overweight vehicles on Indiana roads must complete the M203 form. This includes companies with vehicles that exceed the state’s weight or size limits and need a permit to operate legally.
What information is required on the form?
The form requires details such as the legal company name, physical and mailing addresses, federal identification number, US DOT number, and federal motor carrier number. Additionally, the form asks for insurance information and the company type.
What are the responsibilities of the transporting company?
The transporting company must request permits for all oversized and overweight movements, maintain valid insurance, ensure the accuracy of payment instruments, and follow all outlined procedures for obtaining permits. They are also responsible for indemnifying the state against any liabilities arising from their operations.
How does the company apply for a permit?
The company must use the prescribed application forms provided by the state and order permits using their assigned company number. They must also ensure that all required information is accurately filled out, including load details and route information.
What happens if the company needs to cancel the agreement?
If the transporting company needs to cancel the agreement, they must provide written notice to the state. The cancellation will take effect upon the expiration of any outstanding permits. A new agreement must be completed if there are any changes in ownership or corporate structure.
Are there any restrictions on the routes for oversized loads?
Yes, permits issued under the Indiana M203 form only cover travel on interstates, U.S. routes, and state highways. The transporting company must seek separate approval from local municipalities for travel on city streets or county roads.
What should be done if there are issues with bridge clearances?
The transporting company is responsible for ensuring that there is adequate height clearance for their loads. This includes checking for obstructions or accidents that may affect the ability to use the shoulder of the road. The review of bridge clearances is only for height from shoulder to shoulder.
Where should the completed form be submitted?
The completed Indiana M203 form should be mailed to the Indiana Department of Revenue at 7811 Milhouse Rd, Suite M, Indianapolis, IN 46241-9612. Ensure all required information is accurate and complete before submission.
Common mistakes
Filling out the Indiana M203 form can be straightforward, but many people make common mistakes that can lead to delays or issues with their permit applications. One frequent error is failing to provide the correct Legal Company Name. This name must match the official registration documents. If there’s a discrepancy, it can cause confusion and may even result in the rejection of the application.
Another mistake involves the Federal Identification Number. Some applicants mistakenly enter their Social Security Number instead of the correct Federal ID. This can create complications, especially for companies that are not sole proprietorships. Always ensure that the number you provide is accurate and corresponds to the business entity.
People often overlook the insurance coverage requirement as well. It’s crucial to have valid insurance that meets the state’s minimum requirements. If the insurance is not valid or if the coverage is insufficient, the application could be denied. Double-check your insurance documents to confirm that they are up to date and meet the necessary criteria.
Another common error is neglecting to certify the permit form properly. This includes ensuring that all details such as the starting and expiration dates, load description, origin, and destination are filled out accurately. Incomplete or incorrect information can lead to delays or the need to resubmit the application.
Finally, many applicants forget to review the route restrictions before submitting their application. It’s essential to check for any detours, restrictions, or overhead clearances that could affect the transport of oversized or overweight loads. Failing to do so could result in fines or the need to reroute, which can complicate logistics significantly.
Indiana M203 Preview
Form |
Indiana Department of Revenue |
State Form 25415 |
Oversized/Overweight Transporting Company |
(R6 / |
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Agreement |
This application is made and offered________________________ , 20___________ , to and between the State of Indiana, acting by
and through the Indiana Department of Revenue, (hereinafter referred to as the "State") and
Legal Company Name:______________________________________________________________________________________
(Hereinafter referred to as the “Transporting Company”).
Doing Business As (if applicable):______________________________________________________________________________
Company Type: (ex. Corporation, etc.)__________________________________________________________________________
Physical Address:_ _________________________________________________________________________________________
Mailing Address:_ __________________________________________________________________________________________
(Include City, State, Zip and County)
Federal Identification Number (Social Security Number if sole proprietor):______________________________________________
US DOT Number:_ _________________________________________________________________________________________
(If the vehicle has a gross vehicle weight or gross combined vehicle weight of 10,001 lbs. or more.)
Federal Motor Carrier (MC) Number:_ __________________________________________________________________________
(A company that provides truck transportation of cargo belonging to others and is paid for doing so is required to obtain an MC number to operate as an interstate
The Transporting Company shall:
1.Request a permit for all oversize and/or overweight vehicular movements.
2.Indemnify, defend, exculpate, and hold harmless the State, its officials and employees from any liability due to loss, damage, injuries, or other casualties of whatsoever kind, or by whomsoever caused, to the person or property of anyone on or off the right-
3.Have valid insurance coverage on the vehicle for at least the minimum value required by the statutes of the State. The insurance must be valid for the time this agreement is in force.
4.Be responsible for the validity of all checks and instruments used in the payment of permit fees which must be paid as required.
5.Agree to the recording of all telephone conversations for the purpose of ordering and issuing permits.
6.Order future permits by using the Company Number. The number will be used to identify the Transporting Company.
7.Use only the permit application forms which will be prescribed by the State.
8.If a permit must be sent to a driver, Form
9.Use only the State's telephone lines to call in permit application data.
10.Certify that the permit form will be completed properly, including the starting and expiration date, describing accurately the truck when loaded with the object to be hauled, giving the origin of the load, the destination of the load, and only the state routes by title and number, which will be used to move the load.
11.Check the routes to be requested for restrictions, detours, and especially overhead clearances for high loads.
12.Explain the General Provisions and any Special Provisions to the driver and any escorts. Any Special Provisions provided over the telephone must be written on the application in the appropriate blank. Have the driver read and sign at the bottom of the form.
13.Give written notice to the State in order to cancel this agreement, effective upon expiration of any outstanding permit.The
Transporting Company will also give notice and complete a new agreement if any ownership or corporate change occurs. This agreement is valid until canceled for cause, or until an ownership or corporate change occur, whichever occurs first.
The State will:
1.Give written notice to the Transporting Company in order to cancel this agreement on the effective date stated in the written notice.
2.Provide to the Transporting Company information on routes, load dimension limits and all other matters pertaining to the issuance of permits for oversize and/or overweight loads.
3.Provide Special Provisions as required.
4.Make every effort to assure that the Company Number is not compromised. If either party is aware of any compromise, a new number will be issued.
The Transporting Company understands and agrees that:
1)Review of bridge clearances is for height only from shoulder to shoulder (travel lanes only). It is the company/driver’s responsibility to make sure there is enough height clearance to use the shoulder, or beyond, due to obstruction or an accident.
2)All permits cover only travel on interstates, U.S. routes, and state highways. Permits issued do not cover any city streets or county roads. You must contact the city or municipality for approval to travel on their maintained roads.
The undersigned warrants that he is the applicant, or that he is the authorized representative, agent, member, or responsible officer of the applicant, that he has not, nor has any other member, employee, representative, agent or officer of the firm, company, corporation or partnership represented by him, directly or indirectly, entered into or offered to enter into any combination, collusion or agreement to receive or pay, and that he has not received or paid, any sum of money or other consideration for the execution of the annexed contract other than that which appears upon the face of the contract.
Under penalties of perjury, I declare that I have examined this document and to the best of my knowledge and belief, it is true, correct, and complete.
_________________________________________________________ |
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Written Signature |
Date |
Daytime Phone Number |
_________________________________________________________ |
________________________________ |
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Printed or Typed Name and Title |
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Fax Number |
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________________________________ |
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Email Address |
Mail this form to: Indiana Department of Revenue 7811 Milhouse Rd, Suite M Indianapolis, IN
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